Managed Document Services

A Platform for Delivering Precise Information

MDS

Take Control

Transform your print infrastructure into a platform for delivering precise information

“An average 14% of revenue.” It’s what most global companies today are wasting on document-related tasks and sorely inefficient printing practices. Eighty percent of business content is unstructured or unmanaged, and of that, nearly half is paper.

With SYLVERSYS Managed Document Services (MDS), you can take back control of your resources and profitability.

  • Solve resource drains like managing too many devices with different consumables and service contracts
  • Strategically plan, deploy and support your devices
  • Build on that foundation with proactive management of device needs to maintain tiptop functionality
  • Improve business processes by digitally capturing and routing documents—cutting processing time from days to minutes
  • Transform the way you capture, manage and access information to keep your staff on task and customers happy

MDS is not just a cost-cutting tool, it’s a strategy to transform the flow of print and digital information throughout your enterprise.

Managed Document Services

Optimized for People and Processes

Assess not just where staff sits, but what they do. And modify your infrastructure to put people first.

Your sprawling fleets of devices are like an unruly and expensive menagerie of manufacturers, supplies and service contracts. They disrupt worker productivity and make advanced workflow solutions like intelligent capture and document routing feel like a distant dream.

SYLVERSYS Managed Document Services (MDS) is a experienced provider in planning, deploying and supporting large fleets of devices designed to work the way your people work. Our rollout-ready MDS assessments carefully evaluate your group, role and organizational needs based on industry-specific best practices. Even showing how your organization’s metrics compare to your peers.

With expert assessment in hand, you’ll be set to:

  • Eliminate unnecessary devices that create excessive cost
  • Ensure the ones with the right capabilities are in the right places to help users be more efficient
  • Take advantage of advanced features that can streamline document processes, saving time and money

Proactively manage the needs of your enterprise fleet to keep productivity up and consumables chaos down.

With SYLVERSYS MDS, customers see tremendous upfront operational savings. Imagine adding a single-system view that spans your entire organization—across countries and continents. You’d gain a whole new level of control over support costs and consumables inventory.

Usage data and analytics are central to our MDS solutions, making it possible to anticipate needs and precisely pinpoint the areas requiring attention—from corporate down to the individual user.

  • Reduce consumables inventory with automated replenishment delivered right to the desktop
  • Relieve your employees and IT helpdesk from dealing with printer repair and maintenance
  • Heighten security measures and eliminate unnecessary printing
  • Gain comprehensive actionable insight and analytics on your entire fleet

Value

Why use it

SYLVERSYS MDS is the perfect partner for more efficient, economical and environmentally-friendly document output. It is a total solution that optimises your entire output process from hardware to workflows and staff productivity – regardless of what brand your devices may be.

SYLVERSYS also ensures industry-leading support through our fast Help Desk and Remote Monitoring. So you can now get all the output management services you need from a single, reliable source. And if you choose one of our partners’ or brands’ hardware and software, you also enjoy the following benefits and reassurances:

  • Printers, copiers and multifunctional devices which are renowned for their exceptional reliability and economy.
  • Software applications that will be your guarantee for lean and secure document processes.
  • SYLVERSYS has always focused on environmental protection and the preservation of economical resources when developing its products and technologies.
  • With SYLVERSYS, you enjoy all the expertise you need from a highly dependable service partner.

SYLVERSYS MDS is not just for large, international corporations. Our services are of great benefit to small and medium-sized companies. We are confident that SYLVERSYS MDS will help to achieve significant cost reductions in your company, too.

And with SYLVERSYS, you enjoy all the expertise you need from a highly dependable service partner.

Services

What you get with it

SYLVERSYS has developed a team of experienced MDS Consultants who are able to provide you top of the class services. Unlike our competitors, we just don’t deploy the infrastructure and collect bills at the end of the month. We accompany you from business analysis to deployment and maintenance plans.

With SYLVERSYS MDS, we optimise your entire document environment in five flexible, carefully designed phases.
Customised to the size and unique requirements of your business, our process starts by identifying weak spots in your current infrastructure before seamlessly implementing solutions to cut costs and improve ongoing performance.
ASSESSMENT
A detailed data analysis of your current document output. Provides a report highlighting areas for waste reduction, workflow improvements and reduced environmental impact.

DESIGN
A comprehensive solution for your print environment designed to meet your specific business requirements.

IMPLEMENTATION
Professional project management and highly qualified technicians ensure minimum disruption – from installation to training.

MANAGEMENT
Hassle-free maintenance and support takes care of everything you need. Includes automatic replenishment of consumables.

OPTIMISATION
Continual improvement of your print environment – optimised through ongoing assessment, reports and consultation.

Deliverables

How we run it

Reduced costs. Less environmental impact. More security. Increased employee productivity and satisfaction. SYLVERSYS MDS has many practical advantages. With our service proposal, you gain:

  • Economically with a complete cost transparency and savings up to 30%. By reducing the use of consumables such as paper and toner, cutting energy costs, lowering service and support costs, setting up of binding print policies (color, recto/verso, etc)
  • Optimisation with an increased productivity and reduced employee frustration. By increasing productivity through optimised workflows, reduced down-times and minimising the workload of IT staff, State-of-the-art output solutions, Optimised device management.
  • Hassle-free with a professional, customized and from a single point of contact. With only one point of contact, SYLVERSYS MDS saves you trouble and manpower. We supply you with everything you need for every printer and multifunctional device, regardless of the brand. We take on all maintenance and repair services.
  • Eco-friendly with an improved environmental and sustainability management. SYLVERSYS MDS helps reduce your energy and resource consumption, improving your balance sheet ecologically as well as economically: We improve environmental sustainability through economic software applications. By consolidating your hardware and using electronic data management, you take a big step forward in energy efficiency.
  • Security with improved monitoring and protection of data and documents. No matter what line of business you are in, your documents and network hold vital information. You have an obligation to protect your client’s documents and your customer’s private data. SYLVERSYS MDS offers additional security through authorised access to devices and networks, as well as by keeping tighter controls on what is being printed.